Free Guest Letter Generator – Welcome, VIP & Occasion Letters

1 · Choose your letter

Letter type

Tone

Name in the greeting

Arrival

Departure

Room, suite or property name (optional)

Treat left in the room (optional)

Personal note (optional)

Hotel or property name

Address or tagline (optional)

Writing as

Signed by

Title

How guests reach you (optional)

Logo (optional)

The image stays on your device. Remove logo

Your property details are remembered on this device for next time.

Welcome extras (WiFi, breakfast, check-out)

WiFi name

WiFi password

Breakfast

Check-out time

These lines appear in welcome letters. Leave blank to skip them.

Design

Letterhead style

Accent colour

Date on letter

This letter is longer than one page. Shorten the personal note or switch off some extras to keep it to one sheet.

Tip: click into the letter text to edit it directly. Changing a field in the form rebuilds the letter.

How to make a guest welcome letter

Choose the letter type: welcome, VIP (new or returning guest) or special occasion such as a birthday, anniversary or honeymoon.

Pick a tone (formal, warm or relaxed) and whether the letter is written as 'we' or 'I'.

Type the guest name, dates and your property details. The A4 preview updates as you type.

Choose a letterhead style and accent colour, add your logo if you like, then press Print or Copy text.

Frequently asked questions

Is the guest letter generator really free?

Yes. There is no sign-up, no watermark and no limit on how many letters you make.

Is guest information stored anywhere?

No. Everything runs in your browser. Guest names and details never leave your device.

Can I use it for an Airbnb or holiday let?

Yes. It works for hotels, guest houses, B&Bs, Airbnb and other holiday lets.

Can I add my own logo?

Yes. Upload a logo and it appears in the letterhead. It stays on your device.